About the Role

The Toad is more than just a driver—you’re the steward of the truck, responsible for ensuring that every haul, move, or delivery runs smoothly. You’ll take charge of safely transporting materials, managing on-site logistics, and working closely with your small team of 1-2 other workers to provide excellent service to our clients.

• Pay: $27/hr to start

• 10-20 hrs per week, with more during Summer, up to 40

Key Responsibilities

Overall responsibilities:

• Be comfortable leading a small crew by communicating compassionately and effectively to crew members

• Ability to prioritize daily tasks efficiently

• Demonstrate courteous and professional communication with a variety of clients. Utilize empathy and non-judgment, as well as confident and firm boundaries when appropriate. The clients we work with may be experiencing shame about their living conditions, be navigating very difficult personal circumstances, or otherwise be experiencing stress that requires calm, direct, and flexible communication during our appointments with them. 

• Keep the truck clean and organized and stocked with necessary supplies and materials 

Pre-Shift Preparation:

• Check the Google Calendar the night before your shift to review the next day’s schedule, start times, and job requirements.

• Communicate with Frog to confirm the start time and any key details.

• Determine necessary equipment and supplies based on the day's jobs and coordinate with the team to load them onto the truck.

Truck Operations & Driving:

• Arrive at the warehouse at least 15 minutes early to perform a pre-trip check (fluids, tires, lights, etc.).

• Drive the truck safely to and from appointments, donation sites, and drop-off locations.

• Park safely and strategically, using flashers or cones as needed to maintain a safe work area.

Client Communication & Job Execution:

• Initiate a walk-through with the client to confirm the job scope and accuracy of the price estimate before work begins.

• If the job scope has changed, discuss adjustments with the client to confirm consent or modify work to fit a set budget. Keep in touch with Crew Lead via radio throughout the job to discuss any changes.

• Work with Frog to strategically load the truck, ensuring safety, efficiency, and proper unloading order.

• Be able to use a hand truck or dolly, pads, straps, and other tools to safely move large and heavy items, alone and with a partner.

• Safely utilize hand and power tools to disassemble furniture, remove doors and fixtures, and perform minor repairs. Communicate proactively about unfamiliarity with certain tools or tasks to receive the appropriate training in advance of the need to utilize such skills.

Payments & Documentation:

• Confirm the final price with Frog at the end of the job.

• Collect payment (cash, check, or digital) and provide a receipt. If invoicing is needed, collect the client’s email and provide a paper invoice.

• Store receipts and checks in the designated envelope in the cash box and deposit them in the safe at the end of shift.

End-of-Day Wrap-Up:

• Send truck notes and a photo of the loaded truck to the “All Frogs” Signal thread at the end of the day.

• Report any material resupply needs (gloves, contractor bags, tape, etc.) or damaged equipment to Crew Lead.

Minimum Qualifications

• Prior experience working on a moving crew

• Valid Oregon driver’s license with experience driving box trucks or similar vehicles.

• Strong spatial awareness and ability to safely maneuver large loads.

• Clear communication skills with both clients and coworkers.

• Problem-solving mindset—able to adapt to changes in job scope and logistics.

• Comfortably able to bend, stoop, squat, and lift 100+ lbs repeatedly. Know your body’s safe limits and communicate them clearly as early as possible.

Additional Qualifications

• Experience on a moving crew, including taking inventory, communicating with clients about contracts, and other project management.

• Experience in a leadership or supervisory role is a plus

About the Role

The Administrative Assistant is the behind-the-scenes glue that keeps our small but mighty operation running smoothly. You’ll support the owners and managers with day-to-day admin tasks, scheduling, communication, and operations coordination. You’ll also help hold down the office—making sure we’re on top of our paperwork, client communication, and systems so our crew can stay focused on the work at hand.

• Pay: $23–$25/hr, depending on experience

• 5 guaranteed hours per week, with up to 15 hrs available. Flexible scheduling with some hybrid options.

Key Responsibilities

Overall responsibilities:

• Communicate clearly and compassionately with coworkers, clients, and vendors—whether you're explaining a payroll issue to a crew member or confirming an estimate with a customer.

• Anticipate needs and keep things from slipping through the cracks by staying organized and detail-oriented.

• Prioritize tasks across multiple departments (scheduling, payroll, invoicing, etc.) while maintaining calm and professionalism.
  
  

Daily & Weekly Operations:

• 2-3 days per week - check and manage email, voicemail, and incoming messages, responding to client inquiries or directing them to the right team member.

• Keep our shared calendars up to date with appointments, meetings, and dispatch details.

• Follow up with clients to confirm jobs, send estimates, and coordinate scheduling.

• Maintain both digital and physical filing systems for contracts, receipts, licenses, and other business records.

• Place supply orders and track office inventory.
  
  

Bookkeeping & Payroll Support:

• Collaborate with our bookkeeping team to upload receipts, reconcile payments, and deliver weekly bank deposits.

• Send and follow up on invoices for outstanding payments.

• Support the crew with payroll questions and reconcile errors as needed.
  
  

Documentation & Systems:

• Draft or edit basic documents, templates, and internal policies as needed.

• Be comfortable suggesting and implementing improvements to administrative systems for smoother operations.

• Track tasks and communicate progress with managers regularly.
  
  

Minimum Qualifications

• Strong organizational skills with excellent attention to detail.

• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail).

• Familiarity with bookkeeping software (QuickBooks, Wave, or similar).

• Familiarity with payroll software (We use Homebase)

• Clear, professional communication style—written and verbal.

• Ability to manage your own workload and solve problems independently.

• Comfortable navigating shifting priorities in a small team environment.
  
  

Additional Qualifications

• Prior experience as an administrative assistant, executive assistant, or similar role is a plus.

• Familiarity with logistics, trades, or small business operations is a plus.

• Interest in trash, reuse, or community-based work is a strong bonus!